Sunday, September 26 2021

This post expresses the views and opinions of the authors and not necessarily those of the management or staff of The Sun Times News.

Dexter City Council Working Session (6am) and Meeting (7am) ​​Monday, September 13 in person (3515 Broad Street) or via Zoom (see below for login / access details)

WORKING SESSION

The aim of the working session is to Carry on review and update our board standards document, a document that describes the standards for the conduct of the business of the Board, including where and when the Board meets, the standard order of business (i.e.

REGULAR MEETING

As always, there is two possibilities for unplanned public participation: one towards the start of the meeting and one towards the end of the meeting. See the agenda for more details.

While pre-established participation, Mayor Keough will make two proclamations:

  • Dexter Little League State Championship Proclamation
  • Proclamation of Constitution Week

The Board will discuss and / or consider (i.e. take action on) the following (with clarifying extracts from the package):

  • Organizational matters of the municipal council (Justin Breyer, City Manager and City Clerk; Ryan Bellas, Management Intern)
    • After municipal council elections and the appointment of new members, the municipal council traditionally meets to review and discuss updates to the document on organizational matters. This resolution lists the board and staff representatives on various boards and commissions as well as the designation of companies and individuals for various responsibilities.
  • Resolution to approve an application for the Washtenaw County Connected Communities Grants Program (Justin Breyer, City Manager and City Clerk)
    • Representatives from the County Parks Initiative and Huron Waterloo Pathways have indicated that they may be ready for construction of the Town of Dexter portion of the Dexter-Chelsea Connection Trail as early as 2023. Going up this construction schedule , this would require the drafting of a grant and a permit in 2022. In addition, the engineering of the project should begin as soon as possible.
    • While the City has not budgeted for any activities related to this project for the current fiscal year, county and HWPI officials have indicated that if the City is willing to act as a trustee for engineering activities, these activities would be eligible for a grant through the Connected Communities program. Additional funding could be sought through HWPI to offset any difference between the Connecting Communities grant and the cost of the engineering proposal. Between these two sources of funding, it is likely that no city funds would have to contribute to this phase of the project.
  • Succession planning (Justin Breyer, City Manager and City Clerk)
    • During city council budget work sessions, staff presented the topic of succession planning. The reason for introducing this topic is that the City has three full-time employees who are immediately eligible for retirement and seven full-time employees who are eligible for retirement by the end of 2024.
    • The most immediate change, and the main reason for introducing this topic, is that the City’s Superintendent of Utilities has indicated his intention to retire in early 2022. Additionally, the CFO / Treasurer / City assessor will be eligible for retirement by the end. from 2024.
    • Through conversations with the Superintendent of Utilities, Director of Finance and others, staff developed a series of flowcharts outlining an option for a set of steps to ensure continuity of service while reviewing organizational needs. current and future.
  • Call for projects of the transport improvement program (Justin Breyer, City Manager and City Clerk)
    • Staff were informed by the Washtenaw Area Transportation Study (WATS) at the end of August that applications for the Transportation Improvement Program (TIP) for fiscal year 2023-2026 must be submitted by September 24, 2021. WATS is the regional organizing body for distribution. Federal Highway Administration dollars that are set aside for local highway projects.
    • With TIP requests due in a few weeks, staff, including the City’s utility superintendent and DPW foreman, met with OHM advisers on August 31 to discuss the most suitable road segments for work in the area. under the TIP program. As of the August 31 meeting, the following road segments were identified as priorities for the TIP application process: •
      • Baker Road from Main Street to Grand Street – Reconstruction
      • Broad St. from Fourth St. to Main St. (resumption from where the 2022 project will end) – Reconstruction
      • Ann Arbor St. from Meadowview to Dan Hoey – Resurfacing
    • During the August 31 meeting with the OHM, the group also discussed local road projects that would be appropriate for years without TIP. The group developed the following list:
      • Hudson St. from 2 to 4
      • Dan Hoey Road. in Baker and Ann Arbor St.
      • Forest St. – Ann Arbor to Kensington
      • Alpine and 5th St. – Farmers Market at Broad St.
      • 4th street
      • The above list is based on PASER’s current assessment (the quality of the road) and the time DPW staff are currently spending on maintaining these roads (i.e. filling nests -of chicken).
  • Establishment of a public hearing for the ethics ordinance (Justin Breyer, City Manager and City Clerk)
    • City council is urged to consider scheduling a public hearing on the ethics ordinance for Monday, October 11, 2021.
    • (my words) See the package for the proposed ethics ordinance modeled on that used in the city of Rochester, MI. Also see the package for comments on the proposed ordinance made by members of city boards and commissions and the city attorney.
  • Examination of documents from the fire station (Justin Breyer, City Manager and City Clerk)
    • Prior to the September 13, 2021 City Council meeting, Chief Smith provided two documents, which are attached as attachments to this memo.
      • 1. Description of the special needs of the Dexter City fire station
      • 2. Relevant OSHA regulations for fire stations
    • As discussed and requested previously, the staff prepared a binder containing documents that were prepared for the city council’s previous conversations at the fire station.
    • As reported, following the August 23, 2021 meeting, staff submitted a request to MIOSHA for an onsite consultation / T&C support meeting with the development of a hazard survey. This on-site meeting is scheduled for Wednesday, November 10, 2021 at 9:30 a.m.

REMINDER: Video recordings of past Council meetings are now available on the City’s website (in addition to the City’s YouTube channel): https://www.dextermi.gov/government/cc.php. If there is any past thread that you would like to watch, let me know and I’ll do my best to point you to the relevant snippet.

Agenda of the working session: https://www.dextermi.gov/City_Council/2021/Agendas/2021-09-13-CC-A-WS.pdf

Work session package: https://www.dextermi.gov/City_Council/2021/Packets/2021-09-13-CC-P-WS.pdf

Program of the meeting: https://www.dextermi.gov/City_Council/2021/Agendas/2021-09-13-CC-A.pdf

Meeting Package: https://www.dextermi.gov/City_Council/2021/Packets/2021-09-13-CC-P.pdf

Join the Zoom meeting

https://us06web.zoom.us/j/97919645989

Call 877 853 5247 OR 888 788 0099 in the United States toll free

Meeting number: 979 1964 5989 #


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